Each season, Primary Coaches are required to update their teams’ contacts to ensure that the information for all of the designated team contacts is correct. These phone numbers and email addresses are used to distribute official REC Foundation communications, and to reach coaches in emergency situations that may arise at events.
Each team must designate a Primary Coach and a Financial Contact, and may also choose to add a Secondary Coach and/or Organization/Administrative/District Contact in RobotEvents.com. Descriptions of these roles are available in this REC Foundation Library article.
It is important to note that all team contacts will have the ability to manage the team in RobotEvents.com, including registering the team for the season, registering for events, and modifying team information.
Please follow the steps below to verify, update, remove, or add contacts to a team.
Verify Team Contact Information
Each season, coaches should verify the contact information for their organization using the steps below:
- Log Into Robot Events.
- Click [My Account] in the top right corner, and a new page will load.
- Click [My Teams] on the left side menu.
- Click [Manage Contacts] to verify that all listed contacts are still associated with the team.
- If changes are required, use the instructions in the sections below to remove or add contacts.
Add, Update, or Remove a Primary Coach
Please complete the REC Foundation Regional Support Request form and indicate through the drop-down menu that you are making a Team Change Request.
Remove a Secondary Coach, Financial Contact, or Administrative Contact
Contacts that are assigned a role in RobotEvents have the ability to add and remove all contacts, including removing themselves from a Team.
- Log Into RobotEvents.com.
- In the upper right corner, click on [My Account].
- On the left-side menu, click [Dashboard].
- On the team list, click the [My Teams] button, and a new page will load.
- In the upper right corner, click the [Manage Contacts] button.
- Each team in your organization will have its own row; select [Manage Contacts] for the team you want to edit.
- In the top Contacts box, use the dropdown menus to assign or remove a person as a Secondary Coach, Financial, or Organization/Administrative/District Contact contact.
- Click [Save].
- In the bottom box, click “REMOVE” next to all instances of email addresses that should no longer be associated with your team.
- Click [Save].
Add a New Secondary Coach, Financial Contact, or Administrative Contact
Contacts that are assigned a role in RobotEvents have the ability to add and remove all contacts, including removing themselves from a team.
- Obtain the name, email address, and phone number of the person you wish to add as a contact.
- Ensure that they have already created a RobotEvents.com account and verified their email address.
- Log into RobotEvents.com as the Primary Coach, Secondary Coach, Financial Contact, or Organization/Administrative/District Contact for the team.
- Click on [My Account] in the upper-right navigation menu.
- Click on [My Teams] in the left-side navigation.
- Click on [Manage Contacts] for a Team.
- Click the green [Add Contact] button in the bottom right corner of the screen.
- Enter the name, email address, and phone number of the person you want to add.
- Click [Invite] and the page will refresh. The newly added name will now appear in the dropdown selections for each of the contact roles for the team.
- In the top Contacts box, use the dropdown menu to select the desired name and information for each role.
Click [Save] after selecting each team contact.
If you need to update additional teams within your organization, return to your Coach Dashboard by clicking “My Teams” on the left-side menu.
Note: It can take up to two business days for these changes to be reflected in our mailing lists. Removed contacts might receive additional emails from their Regional Support Manager (RSM) until these changes are finalized by our server.