Background Check Process

In the interest of student safety, the REC Foundation is updating and expanding the requirements and process for background checks. Follow these steps to complete the Background Check.

Step 1: Create an account on Make sure to put in your proper name, birthdate, and other information. Entering incorrect information may delay or prevent the background check’s approval. You will need to use this same email address when completing a later step in the process with Sterling Volunteers.

Step 2:

Coaches: If you are identified as a Primary or Secondary Coach during the team registration process, you will be prompted to complete a background check. Continue to step 3!

Event Partners: Contact your REC Foundation Regional Support Manager (RSM) to inform them of your intention to become an Event Partner if you're not one already, and request that Event Partner status be added to your account. If you do not know your RSM, find their contact information here. You’ll know that Event Partner status has been added to your account when Admin appears in the top-right menu options.

image (3).png

Step 3: Open the “My Account” option from the top-right menu in

Step 1 (1).PNG

Step 4: Once in “My Account,” on the left side you will see 'Background Check' in the menu with a red X next to it. Click on 'Background Check'.

step 2 (1).PNG

Step 5: After clicking on 'Background Check' you will be prompted to enter or check all of your personal contact information, and asked to confirm that you agree to have your information sent to Sterling Volunteers. Check the box and click on the blue button to submit.

step 3 (1).PNG

Step 6: Clicking the blue button to Save Changes and submit your information will take you to the Sterling Volunteers web site with further instructions to complete your background check. If you do not receive an email including additional instructions within 48 hours, please check your email spam filter as it may have been inadvertently flagged.

After you have completed the instructions emailed to you by Sterling Volunteers, the background check process usually clears within a week. When it clears, the red X next to the 'Background Check' menu item in “My Account” will change to a green check mark. If you are an Event Partner, it will do the same on any events you have in RobotEvents as well. 


That’s it! The background check process is complete and will persist in your account for 2 competition seasons before requiring renewal. All background checks will expire on June 30th of the 2nd season.


Please refer to the Background Check FAQ article for additional information. If you have any questions about this process, please email

A team cannot be registered until the coaches have completed a background check.

image (1).png

An event cannot be initially approved until the Event Partner and all Event Administrators have completed a background check. The REC Foundation reserves the right to take ownership and/or un-approve an event if the Event Partner and all Event Administrators have not completed a background check within 30 days of the event.