Team Registration Structure (US Only)

Updated 4/16/2024

2024-2025 VEX Robotics Programs Team Registration Fee: $200 per team

2024-2025 Aerial Drones Competition Team Registration Fee: $175 per team

Beginning in the 2024-2025 season, the Flat Organizational Fee structure will convert to a Team Registration Fee Waiver program. A limited amount of funding may be made available for organizations who are eligible.

Visit the Organizational Policy in the REC Library for more information about how organizations are defined.

Please note: the deadline to register teams for the 2024-2025 VEX competition season is December 13, 2024.

Team Registration Fee Waiver Eligibility Requirements

  • The organization must be either:
    • A “public school” or “charter school” as designated by the National Center for Education Statistics.
    • A 501(c)(3) nonprofit organization as recognized by the IRS effective on or before 4/16/24.
  • Must be a returning organization. An organization is considered “returning” if they registered and paid for teams in the 2023-2024 season.
  • Must have had more than six (6) active teams in the 2023-2024 Season. Active teams are defined as a team that has registered for at least one (1) qualifying event in the 2023-2024 Season.
  • Must register and pay for at least six (6) registered teams for the 2024-2025 season.
  • (VEX Program Specific): No team within an organization that has received a fee waiver may attend more than two (2) Signature Events in the 2024-2025 season.

Team Registration Fee Waiver Application Procedure

  • The Team Registration Fee Waiver application opens on 4/16/2024 and will be located in the “My Teams” section of RobotEvents (circled in red in the screenshot below).
  • An organization must:
    • Register and pay for 6 teams that were active in the previous season, and must use the same team numbers as the previous season (marked as paid in RobotEvents).
    • Upon confirmation of full payment, additional teams within an organization may be considered for a fee waiver. 
      • An approved organization may request a fee waiver for additional teams up to the total number of “active teams" it had for the 2023-2024 season. An active team is defined as a team that registered for at least one (1) qualifying event. This is automatically determined by RobotEvents.
      • Example: an organization had 10 “active teams” last season. If they pay for the first 6, they may be eligible for a fee waiver for 4 additional teams.
    • Organizations must submit proof of eligibility for a fee waiver. Acceptable submissions are: 
      • A letter from a public or charter school administrator on school letterhead.
      • Copy of 501(c)(3) documentation as evidence of non-profit status.
    • The Regional Support Manager will mark the approved additional teams as paid upon confirmation of eligibility and available funds.
  • Organizations that do not meet the requirements for the waiver will see a message to that effect when they begin the application process (see screenshot below).
  • Organizations that meet the requirements for the waiver will be asked to select teams from a picklist like the one shown in the screenshot below.
  • The deadline to submit a Team Registration Fee Waiver application is November 15, 2024. Waivers will not be awarded after this date, or after funding runs out (whichever comes first).
  • If a Coach has multiple organizations/programs, a separate application will be required for each.
  • For help with team registration or the fee waiver application, contact your Regional Support Manager.
  • Awards are contingent upon available funding and are for the current season only.