The following policy is intended to ensure fair and equitable access to events for teams on event waitlists.
- During Standard Registration: if the event is full, only teams that have registered for two or fewer events are eligible to be swapped from that organization.
- Robotics Education & Competition Foundation (RECF) staff will have the ability to manually override this policy if a certain situation warrants an exception, but it would not be the expectation that teams would be allowed to swap if they are ineligible. Therefore, these exceptions would be rare.
- Team swapping is not allowed or possible for Event Region Championships and the VEX Robotics World Championship.
- Team swapping for Signature Events is not allowed within 4 weeks of an event.
- Team swapping is not allowed within 2 weeks of standard events.